Suppliers Terms and Conditions

Suppliers Terms and Conditions

1. Basis of Purchase

This Purchase Order (“Order”) constitutes an offer by the Buyer to purchase the Goods subject to these Terms. Acceptance occurs on written confirmation or dispatch of the Goods. These Terms prevail over any Supplier terms unless agreed in writing.

2. Goods and Compliance

The Supplier warrants that the Goods:

  • conform to the Order and agreed specifications;
  • are of satisfactory quality and fit for purpose;
  • comply with all applicable food laws and regulations;
  • are safe, correctly labelled, and fully traceable.

The Supplier shall maintain appropriate food safety systems (including HACCP) and notify the Buyer immediately of any food safety or compliance issue.

3. Delivery

Goods shall be delivered to the specified location on the agreed date and time (time is of the essence). Goods must be properly packaged and, where applicable, transported under appropriate temperature-controlled conditions. The Buyer may reject late or non-compliant deliveries.

4. Price and Payment

Prices are as stated in the Order and include packaging and delivery unless agreed otherwise. Payment shall be made in accordance with agreed terms, subject to the Buyer’s right to withhold disputed amounts or set off sums owed.

5. Inspection and Rejection

The Buyer may inspect the Goods and reject any that do not comply with this Order. The Supplier shall, at the Buyer’s option, promptly replace or refund rejected Goods and reimburse any reasonable associated costs.

6. Cancellation

6.1 The Buyer may cancel an Order, in whole or in part, by giving written notice to the Supplier:

  • (a) 7 days before dispatch without liability; or
  • (b) after dispatch on reasonable notice, subject to payment only for Goods already delivered and accepted.

6.2 The Buyer may cancel an Order immediately without liability if:

  • (a) the Supplier is in breach of these Terms;
  • (b) there is a food safety, quality, or regulatory concern; or
  • (c) the Supplier becomes insolvent or unable to supply.

7. Product Recall & Withdrawals

The Supplier shall maintain a recall procedure and immediately notify the Buyer of any actual or potential recall. The Supplier shall bear all costs arising from recalls or withdrawals caused by the Goods relating to the Buyer.

8. Liability and Insurance

The Supplier shall be liable for all losses arising from defective or non-compliant Goods and shall maintain appropriate product liability, public liability, and employer’s liability insurance (where applicable).

9. Assignment

The Supplier may not assign or subcontract without the Buyer’s prior written consent.

10. Governing Law

These Terms shall be governed by the laws of England and Wales, and the courts of England and Wales shall have exclusive jurisdiction.